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 Year Term Conversions map a month and year to the year term for an institution.

Where Year Term Conversions are Used

Courses

Year Term Conversions are used on the Add Courses page in the application to get the correct lists of departments and courses for the "Taken" dates the user has selected (green path) or the current date (blue path).

Programs

Year Term Conversions are used to determine which programs to display to users in the Lab.

Audit/Program Request

Year Term Conversions are used for audit requests in two circumstances:

  1. When determining what year term to submit on the audit request
  2. In the coursework part of the audit request, the year term that the user selected when the course was added is translated using the year term conversion for the school that the program belongs to

Popular Courses

Year Term Conversions are used in the rule check on the Popular Courses page of the Lab by using the current year term for the school the user is logged into as the date the course was taken.

Year term conversions are managed under the School Profile menu for School Administrators and Program Administrators.

 

A table of existing year term conversions are displayed:

Year Term Fields

Year terms are arranged by several columns:

NameScreenshotDescription
First Year Term

The first year term of the selected year term conversion

Format: YYYYTT

Last Year Term

The last year term of the selected year term conversion

Format: YYYYTT

Course MonthThe course month assigned to the selected year term conversion
Term CodeThe term code assigned to the selected year term conversion
Term DescriptionInput the term description
Start Term?Does the selected year term conversion have a start term? (yes/no)
Year AdjustmentYear adjustment for the selected year term conversion, if applicable
Edit

Edit the selected year term conversion, generates the Year Term Conversion pop-up window:

DeleteDelete the selected year term conversion

Create Year Term Conversion

Create a new year term conversion by clicking the + Create Year Term Conversion button (). Pop-up window fields will need to be completed:

  • First Year Term*
  • Last Year Term*
  • Course Month
    • Beginning
    • <Calendar months: January-December>
    • Ending
  • Term Code*
  • Term Description*
  • Start Term
    • No
    • Yes
  • Year Adjustment
    • None
    • Add 1 year
    • Subtract 1 year